Warehouse

Any district item with a value of $500.00 or more is considered a fixed asset. All district assets have to be tagged with a district number and monitored in the subsidiary ledger and reconciled with the general ledger. All assets are maintained and controlled until the asset is sold, lost or destroyed. The fixed asset personnel conduct a yearly physical inventory of all assets and reconcile their results with Business Office.
The procedure is as follows:
1. Each campus/department is assigned a person that is responsible for fixed assets.

2. Each campus/department recieves a printout of all fixed assets that are assigned or delivered to that site.

3. This individual responsible for fixed assets for that campus/department does the following:

A. Monitors the movement of fixed assets and completes transfer forms as needed and change of location(s) as needed

B. Sign for all fixed assets delivered to that respective location

C. Assists the Fixed Assets Supervisor with the physical inventory

4. All items on fixed assets printout need to be accounted for as either located, lost, destroyed, or sold at auction and proper documentation noted.

5.The result of the physical inventory are then reconciled with the Business Office.

The Weslaco ISD Warehouse operates a very efficient inter-office mail distribution system. On a daily basis every campus and department's inter-office mail is picked up and delivered to its appropriate destination with special runs available as needed. Along with this service, the Warehouse handles the pick-up and delivery of the district's U.S. mail to and from the Weslaco Post Office.

Weslaco ISD Warehouse Mail Route

Morning Route

Time and Location

8:00 am - 8:30 am Warehouse

8:45 am - 9:00 am US Post Office

9:05 am - 9:30 am Business Office

9:30 am - 10:00 am Fine Arts Dept.

• Advanced Academics
• State Comp.
• Student Support Services
• Parental Involvement Dept.
• Intake Center
• Title 1 Migrant
• Evaluation & Accountability
• Title 1 Regular
• ACE Dept.
• Safety & Security
• ELF Academy

10:05 am - 10:10 am Memorial Elem. School

10:10 am - 10:15 am Margo Elem. School

10:15 am - 10:20 am Cuellar Middle School

10:20 am - 10:40 am CTE Early College High School

• District Library Services
• Culinary Arts Dept.
• Food Service Dept.
• WISD Natatorium

10:40 am - 10:45 am Energy Management Dept.

10:45 am - 10:50 am Special Education Dept.

10:50 am - 11:00 am Central Middle School

• CTE Cosmetology

11:00 am - 11:05 am Horton AEP

11:05 am - 11:15 am Roosevelt Elem. School

11:15 am - 11:20 am Sam Houston Elem. School

• Professional Learning Center

11:25 am - 11:35 am Weslaco High School

Weslaco High School Athletics Dept

11:40 am - 11:45 am Cleckler Heal Elem. School

11:45 am - 11:50 am B. Garza Middle School

11:50 am -12:00 pm WAREHOUSE

12:00 pm - 1:00 pm LUNCH BREAK

Afternoon Route

Time and Location

1:40 pm - 1:45 pm Ybarra Elem. School

1:50 pm - 1:55 pm Silva Elem. School

1:55 pm - 2:00 pm Calvillo CTE

2:10 pm - 2:15 pm North Bridge Elem. School

2:20 pm - 2:30 pm Airport Elem. School

2:35 pm - 2:40 pm Maintenance Dept.

• Transportation Dept.

2:45 pm - 2:50 pm Mary Hoge Middle School

2:50 pm - 2:55 pm Rico Elem. Middle School

3:00 pm - 3:05 pm South Palm Gardens High School

3:10 pm - 3:20 pm Weslaco East High School

3:30 pm - 3:40 pm Warehouse

4:00 pm - 4:30 pm Central Office

• Business Office

4:40 pm - 4:50 pm US Post Office

4:50 pm - 5:00 pm Warehouse

Print Shop services are available to all campuses and departments. Pricing for specific jobs is available by contacting the Warehouse. Each year the Print Shop produces The W.I.S.D. Math and Reading Workbooks at minimal cost. These workbooks are distributed to the students and used in conjunction with the state adopted textbook. The Print Shop produces excellent quality work at a fraction of the cost of having it produced in the private sector. All campuses and departments are encouraged to take advantage of this service.

Weslaco ISD maintains its' records management program based on the guidelines set forth with the Texas State Library and Archives Commission. (TSLAC) In short, TSLAC is the state agency that governs public records for state agencies, municipal and county governments in addition to local school districts.

 

 

 

Central Receiving & Supplies/ Inventory Management Program

Merchandise procured with a purchase order by the district are received at the warehouse. Receiving personnel verify that all items listed on the purchase order are sent correctly by the vendor. After verification, the receiving personnel post the information into ALIO so our Business Office can pay for the merchandise. Failure to notify our department of received goods delivered to an alternate address will delay the payment to the vendors.

All IMA (Instructional Material Allotment) funded and state adopted textbooks are delivered to the warehouse where they are processed, inventoried, sorted and distributed to the campuses.

 

 

TEA Instructional Materials Links

 

Textbook Adoption Cycle

 

Cargo Truck Request Form (Fillable form)

Staff Request Form (Fillable form)