TIme Equivalency

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Time Equivalency FAQ

  1. What is Time Equivalency?
    • Research shows that professional learning is most effective when its goals and methods match the goals and methods teachers are expected to use with their students. Time Equivalency days give employees the opportunity to select training that is relevant, targeted, and aligned to their professional goals and job assignments.
    • Time Equivalency is a way to exchange district professional development time for two designated days off during the school year. Rather than requiring employees to be physically present for two 6-hour days of professional development, employees accumulate those hours outside of the regular work day and substitute the hours for the designated Time Equivalency days on the calendar.
  2. What is the purpose of Time Equivalency?
    • Time Equivalency allows staff members the opportunity to be self-learners. It promotes appropriate and effective professional learning for all staff by allowing professional development activities to be selected based on personal learning needs. Staff members, with approval from their supervisor(s), select professional development activities that best contribute to their own professional growth.
  1. Who is required to earn Time Equivalency credit?
    • All teachers, nonteaching professionals (i.e., central office staff, principals, campus instructional facilitators, librarians, counselors, diagnosticians, nurses, etc.)
    • Wage and hour employees on less than a 260 day contract
  2. How much Time Equivalency credit do employees need to earn?
    • All teachers and nonteaching professionals must earn credit for two contract days, or 12 hours of professional development credit. Six hours of professional development time are equivalent to one contract day.
    • All wage and hour employees on less than a 260 day contract must earn credit for two contract days. Hourly wage staff may earn equivalency time by accumulating up to six hours of comp time. The remaining time needs to be earned by attending professional development.
  3. May time equivalency days be obtained in increments?
    • Yes, Time Equivalency may be earned in credit blocks of no less than two hours.
    • Two or more one-hour online sessions that are on the same topic may be eligible for a block of Time Equivalency credit. Prior approval from the employee’s supervisor and professional development director is required.
  4. Will the employee be able to use a personal/sick day to replace a Time Equivalency day?
    • No, personal/sick days are not allowed to be used for Time Equivalency days.
  5. What professional development activities can be used to earn Time Equivalency credit?
    • Eligible employees earn credit by attending professional development activities that support campus/district initiatives and/or promote individual professional growth. All professional development activities must be pre-approved by the employee’s immediate supervisor.
      • Examples of acceptable activities include:
        • Online courses related to job assignment
        • College Course in educational field of study and related to the classroom teaching assignment (3 hours maximum/year)
        • Region I Workshops
        • WISD Workshops published on Eduphoria
        • Out-of-District Workshops (pre-approval form required)
      • Examples of unacceptable activities include:
        • Professional learning sessions attended during personal/sick days
        • Compliance or required trainings
        • After-hour general procedural meetings (i.e., faculty meetings, department meetings)
        • Committee work
        • Professional learning face-to-face/online sessions for which a stipend is received
        • Curriculum or benchmark writing and development
        • Presenting professional learning sessions
        • UIL or athletic related professional learning for which a stipend or supplemental pay is received
        • After school responsibilities
        • Out-of-town conferences
  6. May the employee attend a session outside of WISD, and will it count toward their Time Equivalency days?
    • Yes, the employee may attend a session outside of WISD (see previous question for allowable and unallowable activities). The employee will need to turn in an Out-of-District Pre-approval form and any workshop information to their supervisor. It must be pre-approved by their supervisor at least 7 days prior to the date of the session(s) unless the district is paying for fees that will require a 21 day notice. Once the employee’s professional development request has been approved, registration may proceed.
    • To receive professional development credit for out-of-district sessions, the employee must submit proof of attendance to the supervisor and enter the course as a new portfolio entry on Eduphoria Workshop. The employee must attach a certificate of attendance and the Out-of-District Pre-approval form in Eduphoria Workshop for approval. The employee will then receive time equivalency credit. Not all outside sessions will be approved.
  7. May the employee use time earned as professional development credit to leave early or take off any other day throughout the year beyond the two designated Time Equivalency days?
    • No, the district honors only two Time Equivalency days that are designated on the district calendar. The additional hours will not count for any additional release time if the employee attends more sessions than the ones needed for the required Time Equivalency days. Any additional hours earned may be used for CPE hours needed for certification renewal and/or T-TESS requirements.
  8. May Time Equivalency days be earned during the two weeks in July that the district is closed or on the Fridays during the summer that WISD is closed?
    • Yes, Time Equivalency days may be earned on Fridays during the summer and when the district is closed in July.
  9. What is the length of a day of training or a half day of training?
    • A full day of training equals six to eight hours. A half day of training equals three to four hours. Two half days of training will equal one full day of training for time equivalency.
  10. If the employee receives a stipend for a professional development activity, can the credit still be used for Time Equivalency?
    • Time Equivalency is used to substitute for regular contract days for which employees are being paid according to their contracts. If a stipend is being offered, employees need to waive the stipend in order to earn Time Equivalency credit. Documentation that a stipend was waived will be kept on file for in-district sessions. This documentation will need to be submitted for out-of-district sessions with the Time Equivalency Out-of-District Pre-Approval Form.
  11. If there is a fee associated with the professional development activity and the district covers the cost of this fee, may the credit still be used for Time Equivalency?
    • Yes, the district may cover the cost of the professional development activity, but the employee may not receive a stipend when earning Time Equivalency credit.
  12. If the employee attends a professional development activity in order to earn or renew ELL certification, may the employee use those hours for Time Equivalency credit?
    • No. However, once the employee fulfills the 12 hour requirement for the ELL stipend, and as long as the hours are earned outside of regular contract hours, then the employee is able to earn Time Equivalency credit for additional training attended on ELL topics.
  13. When are the Time Equivalency days?
    • The Time Equivalency days are November 20, 2017 and November 21, 2017. These days are indicated on the school calendar as Time Equivalency days.
  1. Must the employee complete professional development hours on the Time Equivalency days of November 20, 2017, and November 21, 2017? (Refer to the WISD 2017-2018 District Calendar.)
    • WISD will be closed on November 20-21, 2017.
    • The employee may earn Time Equivalency on November 20-21, 2017 for a pre-approved professional development activity.
  2. What happens if the employee does not earn appropriate Time Equivalency credit for November 20, 2017, and November 21, 2017?
    • The first two days of Thanksgiving week are holidays for all staff members.
    • If Time Equivalency credit is not earned for the two days by March 31, 2018, pay will be docked at the daily rate of pay for professionals and hourly rate for paraprofessionals.
  3. By when does Time Equivalency credit have to be completed?
    • The Time Equivalency calendar year runs from May 29, 2017 through March 31, 2018.
    • On or before March 31, 2018, employees must submit documentation to their supervisor.
  4. What happens if the employee earns more than the required Time Equivalency credit hours during the calendar year?
    • Only the required hours will count towards Time Equivalency.
    • All hours, including hours that count for Time Equivalency credit, may count toward additional certifications or certification renewals.
  5. May the employee participate in a book study to earn Time Equivalency credit? (THE LIST IS PENDING FINAL APPROVAL)
    • Employees may complete one Superintendent’s Book Study in order to earn three hours of Time Equivalency.
    • A list of approved books for the Superintendent’s Book Study is available on the Professional Learning website.
    • To utilize this option, the employee must complete the Time Equivalency Book Study form indicating which book will be read. After reading, the employee will discuss the book with the supervisor. Credit will be granted by the supervisor.
  6. Where do employees find all information related to Time Equivalency?
  7. May employees participate in online professional development for Time Equivalency credit?
    • Yes, as long as the professional development is on the district’s approved list of online courses or is approved by the employee’s supervisor and completed outside of the employee’s regular contract hours.
  8. May children attend professional development with the employee?
    • No. Children are not allowed to attend.
  9. Will Time Equivalency be offered once the school year begins?
    • There will be LIMITED offerings once the school year begins.

Pre-Approval Request Form

Payroll Deduction Form

Teacher Hours Tracking Sheet

Paraprofessional Tracking Sheet

Acknowledgement of Receipt

Tutorials

District Approved Time Equivalency Courses

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